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Classes can apply to all transactions, so they are not tied to any particular customer. Set up a class such as “other” that you can use to deliberately classify transactions that don’t fit into any specific class that you’ve defined. To make this new class a “subclass” of another class you have created, check the “Subclass of” checkbox. To delete a class that has not been used in any transactions, select the class to delete. To edit a class, select the class to change in the “Class List” window.


You may also want to create classes to track the depreciation of these assets. Classes are used to separate information by customer, job, product, or anything else you need to track for your business expenses. You can assign a class to items, customers, and vendors for tracking purposes. With the help of classes, you can organize your data better and easily filter the information that’s displayed in reports. When I create an expense or revenue transaction like an invoice or a bill, I select the class & location I want to code the transaction to.

New and Enhanced Features of QuickBooks Online Advanced to Improve Productivity

Second, it would also require an easy conversion for people importing to QuickBooks Online from QuickBooks Desktop, and that’s going to take quite some time for implementation. By creating several tag groups, you can analyze transactions on multiple dimensions. You can assign many Tags to transactions instead of just one. If you are considering using Classes in Quickbooks, let Keystone Financial Consultants know. Not only can we provide you some ideas of Classes to use based on your industry, we can help you set them up. We are Certified Quickbooks ProAdvisors who have had hours upon hours of Quickbooks training and real world use.

One employee terminated a year ago but still shows up with all zeros . How do I eliminate employee from the heading – I deleted employee from the class list . I’m using Classes to track project funds for a non-profit. All my income and expense is assigned to Project A, Project B, and so on, or Undesignated.

Set up Class tracking in QuickBooks Online

You get an excellent overview of your company expenses and can see how your money is being spent. With this information, it’s much easier to stay on top of your budget. It’s easy to confuse class tracking in QuickBooks with a few other categorization tools. Sometimes class tracking will be the tool that you need.

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The other options can all be toggled on and off to display in forms. At the moment, tags are not in the Developer API, and aren’t leveraged by third-party apps. In addition, tags also do not appear in QuickBooks Online Payroll. Tags are also searchable in the transactions by Tag window, found when drilling in through the Tags center under the gear. Tags are intended to be reused, to group transactions together for reports.

QuickBooks offers a user-friendly method for setting up class tracking, allowing you to get up and running quickly. Greater control over expense categorization is the primary benefit of class tracking, which makes sorting expenses easier. Once you have set up either job costing and/or class tracking within QuickBooks, it is easy to set up customized automated reports that can be run at any time by management. Class tracking, like job costing, requires that you allocate costs to different classes.

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This allows you to see the independent income and expenses of these segments of your business. Another example would be if you are construction company that needs to track your caretaking profits separate from your construction profit. Using classes would allow you to see the income and expenses for each segment of this business. This lets you track income and expenses by department, business office or location, separate properties you own, or any other meaningful breakdown of your business. If you have more than one listing to account for, we highly recommend using class tracking categories to generate profit/loss and balance sheet reports for each listing.


Let’s say that you’re the head of a non-profit organization that holds several fundraising and/or outreach events throughout the year. Topical articles and news from top pros and Intuit product experts. From big jobs to small tasks, we’ve got your business covered. Small Business Stories Celebrating the stories and successes of real small business owners. Ask questions, get answers, and join our large community of QuickBooks users.

In case, If it is a Subclass then you must 9 ways to identify a great business idea the Checkbox for the Subclass Before Looking for the class it Belongs to. Then, You can choose the Type which is based on your needs. Now, You can access Quick Reports by selecting the Class List under the Lists section. If this Class may be Further Subdivided, Select the Checkbox Next to “Sub-class”, and then Add the Details in the Text Fields. So, Now Your Company Profile includes a Class Monitoring option.

Of course, you can customize and filter other reports to include a class column. Imported jobs from QuickBooks Online will include any class that is applied to a job. To maintain your Classes, click on the left-hand menu and into the Classes Tab. Then click the green Reload List button to update the list with the latest classes from your QuickBooks Online integration. Every time you sell a product or service, you need to send an invoice to ensure that you’re paid by your customer… can set up class tracking in QuickBooks via the Company Preferences button. Tap on the Edit option in the accounting software and press the Preferences tab. Go to Accounting for accessing the options for class tracking.

Double-check all of your reports after making the changes, just to make sure everything is accurate and up-to-date. Online QuickBooks classes are a great way to segment your transactions and help keep track of your business finances. A Non-Profit that needs to track income and expenses by grant, event or project. For instance, if you have multiple retail stores, you could assign each store as a location, and each department as a class.

• Preferences can be selected from Edit tab from the menu. As you are done with the creation of class, you can use the class to generate the transactions. Now, Select the use Class Tracking checkbox and Shut the Preferences Page to Save Changes. Additionally, It is advised to Select the Prompt to Assign Classes checkbox if you want a Reminder otherwise there is the Chance you Forgot to Assign a Class.

To set up classes in QuickBooks Desktop on Windows, you need to find the Edit button. After the button has been found, tap on the Preferences tab and click on the Accounting button. Push Company Preferences and tick the box beside Use Class Tracking for Transactions.


This becomes particularly helpful when viewing the Chart of Accounts. The Profit & Loss Unclassified report shows the profit and loss from all transactions that are not classified. You can use this report to identifying unclassified transactions in your company file. Also check the “Prompt to assign classes” checkbox to remind whomever performs data entry in QuickBooks to classify all transactions entered. Next, enter the partners and/or departments by which to classify your transactions into the “Class List” within QuickBooks.